Privacy Policy and Use of Cookies on the Krynica Vitamin SA Website

Effective Date: 2025-16-02
Owner: Krynica Vitamin SA
Website: https://cosmo-drinks.com

1. General Information

This Privacy Policy outlines how Krynica Vitamin SA, headquartered in Warsaw, Poland, processes and protects personal data collected from users visiting www.cosmo-drinks.com (“Website”). By using this Website, you accept the terms of this Privacy Policy.

Krynica Vitamin SA reserves the right to update this policy due to technological developments, legal changes, or modifications to our Website. Any updates will be clearly communicated. Changes will not affect our fundamental principle:
Krynica Vitamin does not sell or share the personal data of Website users unless required by applicable laws.

We respect your right to privacy and ensure appropriate organizational, technical, and security measures to protect personal data from unauthorized access. Our data protection practices comply with the following regulations:

  • Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR)
  • Polish Personal Data Protection Act of May 10, 2018
  • Act on the Provision of Electronic Services of July 18, 2002
  • Telecommunications Law of July 16, 2004

Our Website may contain external links to third-party sites (e.g., Facebook, Google, LinkedIn, Instagram). These providers have their own privacy policies, which we do not control. We encourage users to review third-party privacy policies before using their services.

2. Definitions

  • Personal Data Controller (Administrator) – Krynica Vitamin SA, responsible for determining how personal data is collected and used.
  • Cookies – Small text files stored on the user’s device to improve website functionality and experience.
  • IP Address – A unique identifier assigned to a device connected to the internet.
  • System Log – Information automatically recorded by the server when a user accesses the Website (e.g., IP address, browser type, access time).

3. Data Controller Contact Information

Krynica Vitamin SA

  • Registered Office: Matyldy 35, 03-606 Warsaw, Poland
  • Correspondence Address: Matyldy 35, 03-606 Warsaw, Poland
  • Phone: +48 (22) 743 83 90
  • Fax: +48 (22) 675 98 26
  • Email: office@krynicavitamin.com
  • Website: https://krynicavitamin.com
  • Data Protection Officer Contact: rodo@krynicavitamin.com

4. Data Collection

4.1. Automatically Collected Data

When you visit the Website, we collect only necessary technical data, such as:

  • Public IP address of the device used for access.
  • Browser type and system settings.
  • Date and time of access.
  • URL of the referring page (if applicable).
  • HTTP request details and response code.

This data is used for security, analytics, and technical optimization purposes and is not linked to individual users.

4.2. Data Provided Voluntarily

Users may be asked to provide personal data when using the Website’s contact forms, including:

  • Full name
  • Company name
  • Email address
  • Phone number
  • Message content

Providing this information is voluntary but may be necessary to respond to inquiries or enable certain Website functionalities.

5. Processing of Personal Data

Krynica Vitamin SA processes personal data based on legitimate business purposes and in compliance with GDPR.

5.1. Purpose and Legal Basis for Processing

PurposeLegal Basis (GDPR Article 6)Retention Period
Responding to inquiriesLegitimate interest (6(1)(f))Until resolution of inquiry
Employee recruitmentConsent (6(1)(a))12-24 months (as per recruitment preference)
Business cooperation (sole proprietors)Contract execution (6(1)(b)), Legal obligation (6(1)(c)), Legitimate interest (6(1)(f))Duration of contract + legal retention period
Business cooperation (legal entities)Contract execution (6(1)(b)), Legal obligation (6(1)(c)), Legitimate interest (6(1)(f))Duration of contract + legal retention period
Business contacts (networking)Legitimate interest (6(1)(f))As long as relevant for business needs

5.2. Data Retention Period

Personal data is stored only for as long as necessary to fulfill the stated purposes and legal requirements.

5.3. Data Sharing

Krynica Vitamin may share data only when necessary, including with:

  • IT service providers (e.g., website hosting, security).
  • Accounting and legal advisors (for compliance purposes).
  • Marketing and recruitment agencies (with consent).
  • Postal and courier services (for communication).
  • Government authorities (when legally required).

6. User Rights Under GDPR

Users have the following rights regarding personal data:

  1. Access – Request details of data processing.
  2. Correction – Update or rectify incorrect data.
  3. Restriction – Limit how data is used.
  4. Deletion (“Right to be Forgotten”) – Request full removal.
  5. Data Portability – Receive a structured copy of data.
  6. Objection – Withdraw consent where applicable.
  7. Notification of Data Breaches – Be informed of security incidents.
  8. File a Complaint – Contact the Polish Data Protection Authority (UODO).

To exercise your rights, contact: rodo@krynicavitamin.com.

7. Use of Cookies

The Website uses Cookies in accordance with Article 173 of the Telecommunications Law.

7.1. Types of Cookies Used

TypePurpose
Essential CookiesNecessary for Website functionality.
Analytical CookiesCollect anonymous usage statistics.
Marketing CookiesUsed for advertising (Google, Facebook, etc.).
Functional CookiesRemember user preferences.

8. Security Measures

Krynica Vitamin SA implements technical and organizational security measures to protect data, including:

  • SSL encryption for secure data transmission.
  • Access controls to limit internal processing.
  • Regular security audits for compliance.

9. Contact Information

For any questions or concerns about this Privacy Policy, contact us at:
📧 rodo@krynicavitamin.com